Media storage is an essential feature for efficiently managing your digital assets, such as images, videos, and documents. It provides a centralized space to store, organize, and access media files, ensuring seamless integration across various tools and platforms. Understanding how media storage works allows you to maintain a well-structured library, improve collaboration, and optimize content usage. In this article, we'll provide a comprehensive overview of media storage, including its key functionalities and best practices for managing and organizing your files effectively.
To begin utilizing this feature, first, click on the Media Storage button located on the left sidebar. This will open your Media Library, where you can view your uploaded content, create images using Content AI, and upload new media.
Google Drive #
Manage your Google Drive integration to effortlessly sync files, optimize media organization, and centralize your file storage for greater efficiency.
Creating an Image Using AI #
Easily create images within the system by selecting this button and filling out the details. Images created using this feature will incur a fee.
Creating Folders #
The New Folder button gives you a convenient way to organize your content.
By clicking the New Folder button, a window containing a field where you can enter the name of your new folder will appear. You can give this folder a name correlating to its content, providing an easy way to help manage your Media Library.
Uploading Files #
The Upload button allows you to select multimedia files from your computer and upload them to the system. Upon clicking the button, a window will open, granting access to your computer's storage. To upload files, simply locate them in the window and select them individually. Once the upload process is complete, the files will appear in your media library for easy access.
Media Storage Actions #
Click the three dots to access deleted items and view your storage usage. Regularly assessing your storage usage can help you efficiently organize and eliminate unnecessary files, ensuring your media library remains organized and easily accessible.
Items in the trash can be restored for up to 30 days by selecting them and clicking Restore or removing them permanently by clicking Delete Forever.
You can restore all items with the Restore All button, or delete all items forever by clicking Empty Trash.
Filters #
Filter the images displayed by the file locations. Items you have uploaded will be stored in the My Media section. Explore backgrounds and content from Unsplash or Pixabay by selecting the corresponding option.
Search #
With the handy search tab, you can quickly find any media file in your CRM with ease. Locate images, audio clips, or video files with just a few clicks.
Sorting #
With the dropdown option, you can rearrange how your content appears in your library. Select whether items are sorted based on their Name, Size, or based on when they were Last Modified.
Display #
Choose to display your content in a grid or list view for better media organization.
Folders #
Looking at your media library, you will see a list of folders you have created at the top.
Files #
Files that are not included in folders will be seen below the folders.
Export #
To download any file to your computer, hover over it and click the arrow pointing down.
Actions Menu #
Click the three-dot icon to access the file options which allows you to select the media file, access image previews, get the media Link, move it to a folder, and rename or delete the file.
File Preview #
To preview any file in the system, simply click on its image. The preview will display key details, including the upload date, file size, and specifications, along with options to download the file or copy its link.
Multi-Select Media #
Select multiple files simultaneously from the action dropdown or by clicking and dragging your mouse across the desired items. This functionality enhances efficiency when managing large volumes of files.
Once files are selected, you can efficiently move them to a new folder, download them, or delete the selected files in bulk. This capability streamlines workflows by saving time on repetitive tasks.
Notes #
- You can select and download up to 100 files at a time. If a file size exceeds 2 GB, it will be skipped in multi-download and has to be downloaded individually.
- When in multi-select mode, the "Rename", "Get Link", and "Preview" options will be disabled for selected files to maintain simplicity during bulk actions.
Frequently Asked Questions #
Where do I find Media Storage? #
Click the Media Storage button on the left sidebar to open your Media Library, where you can view uploaded content, create images using Content AI, and upload new media.
How long can deleted media files be recovered? #
Items in the trash can be restored for up to 30 days. Select them and click Restore, or use Restore All to recover everything at once.
Is there a fee for creating images with AI? #
Yes. Images created using the Content AI feature will incur a fee.
How many files can I download at once? #
You can select and download up to 100 files at a time. Files larger than 2 GB are skipped in multi-download and must be downloaded individually.
Can I pull in images from external sources? #
Yes. Using the Filters, you can explore and use backgrounds and content from Unsplash or Pixabay in addition to your own uploaded media.
How do I organize my media into folders? #
Use the New Folder button to create a named folder, then move files into it individually or in bulk using multi-select. Folders appear at the top of your media library, with loose files listed below.
